The Tyee Kennel Club offers dog enthusiasts a welcoming community where they can connect with others who share a passion for purebred dogs. Members can take part in CKC-sanctioned events and enjoy opportunities to participate in shows and competitions. The club fosters lifelong friendships and a deep sense of pride in responsible dog ownership and breeding.
Province of British Columbia Society’s Act
(No. S-16334, filed April 22, 1981, Amended 2022)
1. NAME
1.1 The name of this Society shall be Tyee Kennel Club.
The operation of the Society is chiefly to be carried out on Vancouver Island.
2. OBJECTS
2.1 The objects of the Society are:
a. To promote interest in and knowledge of purebred dogs. To foster sportsmanship, goodwill, and friendship among dog fanciers.
b. To hold sanctioned and approved events including conformation shows, obedience trials, rally trials, scent detection trials, Canine Good Neighbour Tests, under the rules of the Canadian Kennel Club and to abide by the Canadian Kennel Club Code of Ethics.
c. To encourage the study of all phases of breeding purebred dogs with the aim of improving conformation, temperament, and the natural abilities of all breeds of purebred dogs.
d. To discourage the breeding of unregistered dogs.
e. To support and assist institutions and undertakings which contribute to the improvement in health and welfare of dogs, and also those projects (for example Guide Dogs) which dogs contribute to safety, freedom and happiness for humans.
2.2 The operations of the Society may, incidental to its purposeful activities, produce Gain or Profit; and all such profits shall be used for the promotion of the Society’s purpose. This is unalterable.
The members of the Society shall adopt and may from time to time revise such By-laws as may be required to carry out the objects of the Society. This is unalterable.
Adopted at the Club’s Monthly Meeting held on June 6, 2022
The society shall have the following classes of membership:
a. Regular member - voting
b. Life member – voting
c. Associate member – non-voting
d. Associate Junior member – non-voting
e. Honorary- non-voting
Any person, eighteen years of age and older who is in good standing with the Canadian Kennel Club and who subscribes to the purposes of the society may apply for associate membership. Youth under eighteen years of age may apply for Associate Junior membership.
Membership year shall be from January 1 to December 31 of each year.
Membership dues shall be payable January 1 of the membership Year.
Each applicant for membership shall apply on a form as approved by the Board of Directors. That form shall provide that the applicant agrees to abide by the Constitution and By Laws of the Tyee Kennel Club and the rules of the Canadian Kennel Club. The form shall state the name and address of the applicant and it shall carry the endorsement of two Tyee Kennel Club members. Accompanying the application, the prospective member shall submit payment for the current membership year.
Any person accepted as an Associate Membership may apply after one year to become a Regular member.
Applicants shall be elected by the general membership. Affirmative votes of 2/3 of the general membership present shall be required to elect an applicant.
An applicant who has been rejected must be provided with a reason for such rejection in writing.
Any member who is suspended, debarred, expelled or deprived from the privileges of the Canadian Kennel Cub shall, without notice, be suspended from the privileges of this club for a like period
Memberships may be terminated as follows:
Resignation. Any member is good standing may resign from the society upon providing written notice to the Secretary.
b. Lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid by the first Monday in March.
c. Expulsion. A member ship may be terminated by expulsion as provided by Section 8.4 of these by-laws.
An individual must be a member for one full year prior to being granted voting privileges. Unpaid membership dues shall constitute denial of voting privileges. Only regular and life members are entitled to vote.
The Annual General Meeting of the Society shall be held in June of each year at a place date and time designated by the Board. Written notice of the Annual General Meeting shall be given to each member at least fourteen (14) days prior to the date of the meeting. Notice must be mailed, e-mailed or handed to each member.
A General Meeting of the Society shall be held at least six times in each year at such times and place as designated by the Board. A General Meeting of the Society must be held within sixty (60) days after the close of any show, match or trial held by the society to receive reports of the event from the President, Secretary, and Show Chairperson.
Board meetings shall be held at such times and places as are agreed to by a majority of the Board. Notice of such meeting and an agenda must be mailed, emailed, or handed to each member at least 14 days prior to the meeting.
Any meeting may be held virtually at the discretion of the Board, providing members present are able to effectively communicate with each other.
Seven regular or life members in good standing in the Society present in person shall constitute a quorum for transaction of business at any Annual General Meeting, Regular General or Special Meeting of the Society.
Four directors personally present shall constitute a quorum at any Board meeting.
No business at any meeting shall be transacted unless a sufficient number of members are present to constitute a quorum.
The Board of Directors (the Board) shall be comprised of the Officers and the Immediate Past President of the Society. The board members must be members of the Canadian Kennel Club. They shall be elected for one term and shall serve until their successors are elected. General management of the Society’s affairs shall be entrusted to the Board.
The Officers of the Society shall be the
President
First Vice-President
Second Vice-President
Recording Secretary
Corresponding Secretary
Treasurer
Director at large
The President shall preside at all meetings of the Society and shall be the Chief Executive Officer exercising general supervision over the interests and welfare of the Society. The President shall be ex-officio a member of all committees and shall appoint committees as directed by the membership.
The First Vice-President shall perform the duties of the President when the latter is absent or when requested to do so by the President.
The Second Vice–President shall act as Obedience Committee Chairperson.
The Recording Secretary shall attend all meetings of the Society and all meetings of the Board and when requested meetings of the Committees. The Recording Secretary will keep minutes of the meetings and record all votes taken in the order of business.
The Corresponding Secretary shall send and receive all correspondence and perform other clerical work under the direction of the Board.
f. The Treasurer shall keep the accounts of the Society and shall collect all dues and revenues and deposit all monies in the Society independent bank account as approved by the Board, in the name of the Society. All cheques and e-transfers drawn from the Society bank account must have a minimum of two (2) signing authorities and they shall not reside in the same household.
Vacancies
Should a vacancy occur on the Board, The Board may appoint a member of the Society to fill the vacancy. Should a vacancy occur in the office of President, such vacancy shall be filled automatically by the First Vice-President and the resulting vacancy in the office of First Vice-President shall be filled by a majority vote of the Board.
Terms of Office
The elected Officers shall take office on September 1st of the year of the election. Each of the former Board members shall turn over to their successor in office, all properties and records relating to the office by September 1st of the new term.
The Society’s fiscal year shall begin on the 1st day of January and end on the 31st of December.
The Election of Officers shall be conducted by secret ballot. Ballots will be collected and counted at the meeting by two scrutineers appointed by the presiding officer for the purpose. The person receiving the largest number of votes for each position shall be declared elected. To protect the secrecy of the balloting no count will be made known to the general membership at the meeting. The Presiding Officer will state only the successful candidate for each position. The scrutineers will destroy the ballots. The Presiding Officer shall not cast a vote except in case of a tie.
The Nominating Committee shall nominate from among the eligible members of the Society, one candidate for each
office and shall procure the acceptance of each nominee so chosen. Candidates shall not be nominated for more than
one position. The Committee shall present its slate of candidates to the members at the Annual General Meeting so tha
the members may make additional nominations if they desire.
Additional nominations of eligible members may be made from the floor at the Annual General Meeting.
If no valid additional nominations are received from the floor, the nominating Committee’s slate shall be declared
elected, and no balloting will be required.
The scrutineers of the election shall check the votes if required and announce the results at the Annual General Meeting
where the vote took place.
The President may each year, subject to approval by the Board, appoint standing committees to advance the objects of the Society. Ad hoc committees may from time to time be appointed by the Board to aid the Board with specific projects
The Show Committee shall consist of a Show Chairperson and two or more members. The Show Committee shall be responsible for:
All arrangements for shows, matches, and trials.
All necessary show personnel, all property and equipment and may be assisted by an Equipment Chairperson.
Publicity and advertising for the shows, matches and trials.
Judges’ accommodation and transportation.
The Finance Committee shall consist of the President and one regular member or regular life member as designated by the Board. The Finance Committee shall be responsible for:
Authorizing or rejecting all expenditures over fifty dollars ($50.00) and under one thousand dollars ($1000.00).
To present to the membership for approval or rejection all expenditures over one thousand dollars ($1000.00). A majority vote of the general membership present shall be required for approval.
The Juniour Committee Chairperson shall be responsible for conducting and supervising Juniour Members in all activities related to the object of the Society.
The Membership Chairperson shall be responsible for maintaining an accurate list of the membership of the Society by membership class.
Any member of the Society who is suspended, debarred expelled or deprived from the privileges of the Canadian Kennel Club automatically shall be suspended from the privileges of the Society.
8.2 Complaints
a. Any member may lay a complaint against a member for alleged misconduct prejudicial to the best interest of the Society. Written complaints containing details of alleged misconduct must be sent or handed to a Board member together with a deposit of $50.00 which shall be forfeited to the Society.
b. Upon receiving such a complaint, a copy of the complaint along with a Notice of hearing shall be sent to the defendant, the claimant and every member of the Board or appointed committee.
c. The hearing date shall be set no longer than 90 days from receipt of the complaint. If the Board holds the hearing a minimum of four (4) members of the Board must be present. In the event the hearing is held by a committee at least a majority of the committee shall be present.
Hearing
The Board or appointed committee shall ensure that both the complainant and the defendant are treated fairly and in accordance with the rules of natural justice. Should the complaint be sustained after the hearing all of the evidence and testimony presented by the complainant and defendant, the Board or Committee may by a majority vote impose an appropriate penalty.
Expulsion
Expulsion of a member from the Society shall be accomplished at an Annual General Meeting of the Society following a hearing and upon recommendation from the Board or Committee being provided as stated in Section 1 of these By-laws. The President shall read the complaint and report the findings and recommendations of the Board or Committee and shall invite the defendant if present to speak on their own behalf. The meeting shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of voting members present shall be necessary for expulsion.
9. AMENDMENTS
a. The Bylaws of the Society may be amended at any General or Special General Meeting by a Special Resolution adopted by 75% of the membership present. Voting by proxy is not permitted.
b. Notice to amend any By-law or to introduce a new By-law shall be presented in writing at a meeting of the Society at least fourteen (14) days prior to or circulated to the membership at least fourteen (14) days prior to the meeting at which the Special Resolution is to be considered.
Amendments to the constitution or by-laws must be submitted to the Canadian Kennel Club within thirty (30) days of being passed.
Amendments to the constitution or by-laws may be proposed by the Board or petitioned from the members of the Society.
10. DISSOLUTION
The Society may be dissolved at any time by providing to the Canadian Kennel Club written documentation with signatures of least 2/3 of the members of the Society to indicate that they are in favour of dissolution.
In the event of dissolution of the Society, other than for the purpose of reorganization, whether voluntary or involuntary or by operation of law, none of the property of the Society, nor any proceeds thereof, nor any assets of the Society shall be distributed to any member of the Society but after payment of debts of the Society, its property and assets shall be given to charitable organizations for the benefit of dogs such organization being selected by the Board.
No member of this Society voting for dissolution shall be a member of a Society or Organization benefiting from the distribution of the assets of this Society.
11. ORDER OF BUSINESS
11.1 At the meetings of the Society the order of business so far as the character and nature of the meeting may permit shall be as follows:
Roll Call
Minutes of the last meeting
Report of the President
Report of the Corresponding Secretary
Report of the Treasurer
Reports of the Committees
Election of the Officers (at annual general meeting)
Election of new members
Unfinished business
New Business
Set date and time of next meeting
Adjournment
11.2 At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Minutes of the last meeting
Report of the Corresponding Secretary
Report of the Treasurer
Reports of the Committees
Election of the Officers (at annual general meeting)
Election of new members
Unfinished business
New Business
Set date and time of next meeting
Adjournment